Privacy Policy

1. Who We Are

The Leeds branch of the National Education Union (NEU) is a trade union representing educators across the UK. Our mission is to protect and advance the interests of educators, support workers, and school leaders.

For the purposes of this Privacy Policy, "we," "our," and "us" refer to the Leeds branch of NEU. Our contact details are as follows:

  • Email: leedsbranch@neu.org.uk
  • Phone: 07778 158 819
  • Address: 2nd Floor Leeds Civic Hall, Leeds, LS1 1UR

2. What Information We Collect

We collect personal data in various ways, including when you visit our website, sign up for membership, subscribe to our newsletter, or engage with our online forms.

The types of personal data we may collect include:

  • Identity Data: Name, title, gender, date of birth.
  • Contact Data: Address, email address, phone number.
  • Membership Data: Information related to your NEU membership, such as membership status and relevant union-related data.
  • Payment Data: Bank account details or payment card information if you make a donation or pay membership fees.
  • Technical Data: IP address, browser type, device information, and browsing activity (via cookies and analytics tools).
  • Communication Data: Any communication you send to us via email, phone, or our online forms.

3. How We Use Your Information

We use the information we collect for the following purposes:

  • To provide and manage your membership and union services.
  • To respond to your queries, requests, and complaints.
  • To send you communications related to your membership, union activities, and events.
  • To improve our website and services by understanding how visitors use our site.
  • To comply with legal obligations and internal policies.

4. Legal Basis for Processing Your Data

We process your personal data based on the following legal grounds:

  • Consent: When you provide us with explicit consent (e.g., for marketing communications).
  • Contractual Necessity: To fulfil our obligations under your membership agreement.
  • Legal Obligation: To comply with legal, regulatory, and governmental requirements.
  • Legitimate Interests: To pursue legitimate interests, such as improving our services or marketing our union’s activities, provided these do not override your rights and freedoms.

5. How We Protect Your Data

We take appropriate technical and organisational measures to protect your personal data from unauthorised access, disclosure, alteration, or destruction. This includes the use of encryption, secure servers, and regular security assessments.

However, no method of transmission over the internet is completely secure, and we cannot guarantee the absolute security of your personal data.

6. How Long We Keep Your Data

We will retain your personal data for as long as necessary to fulfil the purposes outlined in this Privacy Policy, or as required by law. When your data is no longer required, we will delete or anonymise it in accordance with data retention policies.

7. Your Rights

Under UK data protection law, you have the following rights in relation to your personal data:

  • Right to Access: You can request a copy of the personal data we hold about you.
  • Right to Rectification: You can request corrections if the personal data we hold about you is inaccurate or incomplete.
  • Right to Erasure: You can request the deletion of your personal data, subject to certain conditions.
  • Right to Restriction of Processing: You can request that we limit the processing of your personal data in certain circumstances.
  • Right to Object: You can object to our processing of your personal data, including for direct marketing purposes.
  • Right to Data Portability: You can request that we transfer your data to another organisation or to you in a structured, commonly used, and machine-readable format.

If you would like to exercise any of these rights, please contact us using the contact details provided above.

8. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance user experience, analyse website traffic, and serve targeted content. By continuing to use our site, you consent to our use of cookies.

You can manage cookie preferences through your browser settings. For more information, please refer to our Cookie Policy.

9. Sharing Your Data

We may share your personal data with trusted third parties for the following reasons:

  • Service Providers: We may engage service providers to assist with IT services, payment processing, or email marketing.
  • Legal Compliance: We may be required to share your data to comply with legal obligations or in response to lawful requests by public authorities.

We do not sell your personal data to third parties.

10. International Transfers

We do not transfer your personal data outside of the UK or the European Economic Area (EEA), unless necessary to provide specific services or for legal reasons.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, with an updated "Effective Date" at the top. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your data.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

  • Email: leedsbranch@neu.org.uk
  • Phone: 07778 158 819
  • Address: 2nd Floor Leeds Civic Hall, Leeds, LS1 1UR

For further information on data protection laws, you may also contact the UK Information Commissioner’s Office (ICO) at www.ico.org.uk.